Free Electrons is committed to respect the privacy of data subjects, the protection and security of their personal data. The purpose of this document is to inform users on how Free Electrons’s various entities process personal data provided through the freeelectrons.org website. Before using the freeelectrons.org website, the user must read this Privacy Policy carefully and decide if he/she wishes to provide his/her personal data to Free Electrons.

The user warrants that he/she is of legal age and that the information he/she provides is true, accurate, complete and up-to-date; the user is solely responsible for any inconsistencies in this regard. If such data belongs to a third party, the user warrants that he/she has informed said third party about the provisions set forth in this document and that he/she has obtained permission to provide such data to Free Electrons for the purposes stated below.

1. Scope of application and entity responsible for the processing of personal data
This Privacy Policy applies to all personal data collected through the forms available on the freeelectrons.org website.
In most forms and contact points, the data controller Free Electrons LLC, registered with the California Secretary of State, legal person with the unique registration number 201816310736, headquartered at 433 Kipling Street, Palo Alto, California 94301, United States of America.
You may contact Free Electrons LLC, on any matter related to this Privacy Policy by using the following channels and indicating the subject “Free Electrons – Personal Data Privacy”.

● Postal Address: 433 Kipling Street, Palo Alto, California 94301, United States of America
● Online form on freeelectrons.org, here

2. Personal data processing purposes and legal basis
Personal data collected through the forms available on the freeelectrons.org website (such as name, e-mail, phone number and company) will be used in the following operations:

● Analysing and responding to messages/requests proactively sent by users through the forms available on the website;
● Mailing of newsletters regarding the open innovation energy program and the Utility Partners.

The processing of these personal data is necessary for the purposes of the legitimate interests pursued by the data controller to carry out the aforementioned operations, meaning, to analyse and respond to your contact requests or inquiries and send you the newsletter to which you subscribed, this being the legal basis For the processing of your personal data.

The processing of these personal data is necessary for the purposes of the legitimate interests pursued by the data controller to carry out the aforementioned operations, meaning, to analyse and respond to your contact requests or inquiries and send you the newsletter to which you subscribed, this being the legal basis for the processing of your personal data.

Data collected about the use of the freeelectrons.org website (such as the IP of the device you use, the date and time of the start and end of your visit to the site, your browser history or other information collected through cookies) is used for:

● The website’s security management and maintenance; and
● Providing and analysing the website’s usage in order to understand your interaction with the site, if you consent to the placement of certain cookies (notably analytical cookies).

These data will be collected on the basis that processing is necessary for the pursuit of the controller’s legitimate interests or based on your consent, as applicable. For more information about these processing activities and the cookies we use please refer to our Cookies Policy available on the Free Electrons website.

3. Recipients
The user’s personal data may be transferred to a suitable service provider outsourced by Free Electrons, Beta-i Collaborative Innovation or to other companies within the Free Electrons Group, which will process the data solely for the purposes determined by Free Electrons’s entities and under their instructions.

4. International data transfers
Data processing for the aforementioned purposes may require that it be shared with Free Electrons Group companies operating in countries outside the European Economic Area (“EEA”) (more information about the regions where Free Electrons Utilities operate at the Free Electrons website). Such transfers will occur when there is an adequacy decision by the European Commission regarding the country receiving the data or when subject to appropriate safeguards provided by law (under Article 46 of the GDPR). Where data is transferred subject to appropriate safeguards to a third country, the data controllers will use their best endeavors to adopt supplementary measures to guarantee that the personal data benefit from a level of protection essentially equivalent to that of the European Union.

In addition, the data collected when you browse our website, namely through cookies and other similar technologies, may also be transferred outside the EEA if you consent to the placement of certain categories of cookies (e.g. analytics or advertisement cookies). These cookies are placed by third parties which may transfer your data to countries regarding which there is no adequacy decision by the European Commission and which do not offer a level of protection essentially equivalent to that of the European Union (e.g. the United States of America), such as the “Google Analytics” web analytics and optimization service provided by Google Ireland Limited. For example, sharing data with service providers outside the EEA (such as Google LLC) may result in disproportionate access to your data by the governmental and intelligence agencies of the country receiving the data, as well as the inability to effectively exercise your rights. For more information on the use of these cookies please refer to our Cookies Policy.

Should the Data subject wish to obtain further information about the processing of personal data carried out outside the EEA, including regarding the safeguards adopted for the transfer of personal data, he or she may contact the data controllers through the contact details available on this Policy.

5. Retention period
The personal data collected through Free Electrons’ contact form will be stored for a period of 5 years, although such data may be stored for a longer period for the fulfillment of legal obligations or archiving purposes; in the latter case, appropriate technical and organizational measures will be implemented.

The personal data collected by Free Electrons and Beta-i Collaborative Innovation for sending the newsletter will be stored for as long as the newsletter continues to be sent or until the user unsubscribes from it.
Data collected regarding the website’s navigation will be stored during the cookie’s storage period and in accordance with the information available on the Cookies Policy.

6. User rights
In accordance with personal data regulations, the user holds the right to request Free Electrons and Beta-i Collaborative Innovation, as applicable, to access, rectify, and delete any personal information pertaining to them. Additionally, the user may exercise their data portability rights or opt to limit the processing of their personal data. Furthermore, the user possesses the right to object, at any time and for reasons specific to their situation, to the processing of personal data based on the legitimate interests pursued by the data controller.

To exercise these rights, the user can communicate with the data controller by submitting a written request to the addresses provided in paragraph 1 of this Privacy Policy. For matters concerning the newsletter, the user can opt out of the processing of their personal data for this purpose using the unsubscribe link located at the conclusion of the received communication.

If you maintain an account on this site or have left comments, you may request to receive an exported file containing the personal data we hold about you, including any information you have furnished to us. You also have the option to request the deletion of any personal data within our possession. This, however, excludes data that we are obligated to retain for administrative, legal, or security purposes.

7. Changes to the Privacy Policy
This Privacy Policy may be amended at any time by Free Electrons or Beta-i Collaborative Innovation. When these changes occur, they will be disclosed through the website and/or communicated to users through the contacts provided.

Date of last update: 21.11.2023